National Student Employment Week Toolkit

The second full week in April is celebrated by the National Student Employment Association as National Student Employment Week. To help UW-Madison celebrate and recognize the talented student employees on campus we have created a “toolkit” full of ideas of unique ways you can communicate appreciation to your student employees. This toolkit is not meant to be restrictive- please utilize this in any way it can benefit you, even if just as inspiration for your own personal communications to students. Additionally, an extremely important part of extending our appreciation is to acknowledge that our student employees may be encountering unique challenges at this time. It is imperative to recognize this as we communicate with our students and celebrate their contributions to the UW-Madison Community. Thank you for recognizing your student employees!

Sample Social Media Content

Show appreciation for your student employees in a Tweet, Instagram, or Facebook post! We have included examples below but please feel free to create your own appreciation content to be shared on your social media! We encourage you all to engage with any student responses that you receive on social media, if possible. This is yet another way that you can show your appreciation!

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Instagram & Facebook

Below is a sample post that you can utilize as content inspiration for your divisional Instagram and Facebook pages!

Instagram & Facebook:

Twitter

We invite you to utilize your department Twitter accounts to encourage your past and present student employees to Tweet a favorite memory from their time as a UW Student Employee! To help us respond to their stories, ask them to utilize the hashtag #ThankUWStudentEmployees on their Tweets.

Consider adding the following photo to your Tweet to free up some of those 280 characters!

Looking For Additional Ideas? We’ve Got You Covered!

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Email Messages & Templates

If you would like to contact your student employees more directly, consider sending an individual email message!

To help you get started, take a look at the following items you could address in your message:

  • Extend your gratitude for the work that they do to support the UW-Madison community
    • Be specific! Citing specific instances of outstanding work will mean more than broad statements.
  • If the student is graduating, wish them well in their future endeavors.
  • If the student is not graduating, express your excitement about the opportunity to continue working together in the summer and/or fall.

Example messages may look like the following:

Hi (Graduating Student Name), 

We hope your week is going well! In celebration of National Student Employment Week we wanted to thank you for all you do to support our team. Your hard work, adaptability, and dedication to your work is recognized and continues to make a lasting impact on our UW-Madison community. While we are sad you are graduating this semester, we are so excited to see all that you will accomplish and we wish you all the best in your future endeavors! 

Thanks again, 

 

Hi (Returning Student Name), 

We hope your week is going well! In celebration of National Student Employment Week we wanted to thank you for all you do to support our team. Your hard work, adaptability, and dedication to your work is recognized and continues to make a lasting impact on our UW-Madison community. We are so thankful to have you returning next semester and we look forward to seeing everything you will accomplish both in and out of work!

Thanks again,

Video Messages & Scripts

  • Should you choose to send a video, we encourage including multiple supervisors and members of leadership within the division as multiple “clips” in the same video. This is a simple and effective way to showcase the importance of student employees to your team. Consider creating a video with leadership answering the question “what do our student employees mean to you?”
  • A video message can be linked in an email to your student employees or shared at an all team gathering!

Example video message scripts may look like the following:

  • Introduce yourself:
    • Name, title, unit/department
  • Introduce the student or team receiving the specific recognition or award: (if applicable) 
    • The student(s) names
    • Student(s) current job title/unit
    • How long the student(s) has worked for your unit/department
  • Provide a few paragraphs on why this student or team is being recognized
    • Be specific! Adding details or real examples of their work can be meaningful.
  • Share the student(s) next steps
    • Student(s) year in school
    • Student(s) major/degree they are pursuing
    • If they are graduating, their future plans (if known) – i.e., grad school, career employment, accepted to an academic program, etc.
    • You can also include a few sentences acknowledging their next steps, wishing them luck in future endeavors (if graduating), or that you’re looking forward to them continuing to have a positive impact in their unit/dept.

Final sentence: On behalf of the [department], we would like to thank you for the exceptional work you have done this past year, and would like to congratulate [name/team] on being an outstanding [student employee/team].

Virtual Gathering Ideas

We would encourage setting up virtual spaces to engage with student employees. This could be facilitated through Microsoft Teams, Zoom, or WebEx. This could be a great opportunity to check in with your employees, offer updates to your team, or highlight graduating seniors for their contributions.

Virtual campus offerings:

Free virtual games & events: 

Pay for virtual games & events: 

Asynchronous Individual & Team Shout-outs

We understand that it might be easier to recognize your student employees away from a large group setting. Check out some of the ideas below:

Individual & Team Shout-outs 

  • Use KudoBoard to create a unique and personalized virtual card for your student(s)
    • You can also invite other professional staff / students to add their contributions to the virtual card
  • Create an Appreciation Jar where student and staff can anonymously submit small notes of appreciation for team members
    • Share these with your team in meetings, teams chats, or emails!
  • Gather quotes via a Google Form about what students appreciate about the job 
    • Create a poster or word cloud you can share with your students
  • Send a Google From to students and ask them for a sentence or two recognizing a fellow student coworker for their outstanding work
    • Share these with your team or individual(s) in meetings, teams chats, or emails!

Other ideas: 

  • Collect student’s favorite songs and create a Spotify playlist to share with your students

For additional ideas provided by the National Student Employment Association, click here!

To add a temporary Facebook profile photo filter celebrating National Student Employment Week, click here!